Xero Tips & Integrations

The main news in the Xero-sphere over the summer is the way bank feeds will be operating. New EU standards, that are due to take effect from 14 September 2019, will change the way that some banks connect to Xero. Specifically, Yodlee & Barclays bank feeds (in the way that they are at the moment) will no longer be available, so to comply with the new requirements, Xero will be migrating existing feeds to their new solution between now & 14 September.  Xero are regulated & authorised by the FCA to access bank information when you ask them to (i.e., setting up the bank feed). As we get closer to this date, to ensure your bank transactions continue to flow into Xero, you may need to update your existing bank feed to a new open banking direct feed. If you'd like to read Xero's full blog on open banking, please read here,   Xero really does...

  Setting up a payment service through Xero (so your customers can pay you using their debit card or credit card) can have AMAZING effects on both your cash flow and your time. Buyers are used to paying instantly when online shopping - one-click payment makes this easier. When a payment service IS offered to your customers: Invoices are paid on average 35% faster * Your waiting time for payment is cut by 13 days * Xero automatically processes the receipt of the payment & marks the invoice as paid.   We've recently partnered up with Stripe, and have an exclusive offer!   So you can try payment services for yourself, Stripe have kindly given us exclusive offer codes!  😁 This exclusive offer code gives you up to £5,000 fee free card processing - worth up to £70!   If you'd like 1 of these exclusive offer codes, please get in touch and we'll be in touch to help you set Stripe up!   Xero...

  Managing all of your projects from very start to very end can be very easy! Xero Projects has been developed with the small business in mind - to capture, track & report the time and money spent on each job you undertake - which makes it easier to plan ahead, stick to your budget & manage all of your jobs & projects more effectively. With the ability to start your project, record time & deadlines, costs associated with the project, and invoice for the project all from the same screen, Xero Projects is ideal for the businesses who undertake projects and different jobs for their clients. Roadmap - upcoming features include: Project user permissions Timesheet insights and reporting Project templates Integration with Xero Quotes Integration with Xero Expenses Xero Payroll integration   Xero Projects is ideal for those businesses who undertake jobs and projects with their customers, and are either using no tools or a...

  The new Xero Expenses was launched at the end of 2017, and we want to keep you up to date with developments!   The best things about Xero Expenses: Business owners & employees can easily capture expenses on their phone using the Xero Expenses mobile app, which sends data directly to Xero in the form of an expense claim. Set permission levels, so different people in the business can approve & pay, as well as the ability to submit an expense claim on behalf of a colleague. Provides business owners with powerful analytics, reporting and grouping, so you can better understand spending habits. Never touch (or lose!) another scrap of paper ever again!   On the roadmap: Mileage tracking Integration with Xero Payroll and Xero Projects feature (that will allow businesses to invoice their customers for expenses associated to specific projects and reimburse their employees through Xero Payroll). Support integrations to and from other third-parties, including banks and vendors.   Basically,...

  Keeping your data secure (especially your financial data) is as important as ever before. Find out why two-step authentication is important Two-step authentication is used by many internet banking and online services to provide an additional layer of security, where you use a device to generate a random code to access your account. In this case, by using the Google Authenticator app on your phone. I'd also recommend that you ask all users in your organisation to set up two-step authentication for themselves too. Set up two-step authentication for your own Xero login Don't share your Xero login details and password, and protect your financial data by ensuring all users of your Xero organisation have two-step authentication enabled! Xero really does help all businesses regardless of size or complexity!  To find out how Xero can help your business contact us today. ...

Doing work for your customers is one thing. It's another to ensure that you're paid, and on time. Unfortunately for many small businesses, the latter takes up as much time as the work did itself, and it's likely the task that gets done in the evening or weekend to keep your working day free to do jobs (or the other way round depending on your trade) - but in almost all cases encroaches on the time that should be spent doing something else. So, how do you maximise the chances getting paid faster, without needing to spend lots of valuable time and energy on the task? The key is to use the functionality of Xero, as well as a few key apps that integrate with Xero...

When you haven’t got an automatic bank feed set up, here’s a quick guide on how to manually import the bank transactions… log in to your internet banking and download as a csv file open up the spreadsheet and delete any unwanted columns (the ones you want are date, description, amount - things like balance are irrelevant) save as a csv from the Xero dashboard, on the bank account you want to import a statement for, click manage>import a statement click 'browse' and select the csv you have just saved click 'import' you may need to assign some columns to the correct fields in Xero. The only two you must ensure are correctly assigned are date and transaction amount when the import is complete make sure the 'statement balance' per xero agrees to the actual balance per your bank statements in real life.  If it doesn't, let us know asap! repeat for any other bank account. Then you are free...

The problem - If you are currently a business owner or employee that has to travel for client meetings, to collect stock or a trip to the accountants, you will know the burden of recording the business mileage. First you have to write down where you start and where you are going to, find out how many miles this is and try to work out the ever changing fuel element of the mileage to work out the VAT. Then you need to send this to your accountant or enter this onto the system. This is something that takes up valuable time and has a lot of different factors that need to be checked each time you make a business related trip. The solution - We have a perfect solution to all the issues surrounding mileage claims and this is an app called 'Trip Catcher'.  The Trip Catcher app does exactly as...