This One App Will Transform How You Record Business Mileage

This One App Will Transform How You Record Business Mileage

The problem – If you are currently a business owner or employee that has to travel for client meetings, to collect stock or a trip to the accountants, you will know the burden of recording the business mileage. First you have to write down where you start and where you are going to, find out how many miles this is and try to work out the ever changing fuel element of the mileage to work out the VAT. Then you need to send this to your accountant or enter this onto the system. This is something that takes up valuable time and has a lot of different factors that need to be checked each time you make a business related trip.

The solution – We have a perfect solution to all the issues surrounding mileage claims and this is an app called ‘Trip Catcher’.  The Trip Catcher app does exactly as the title suggests and captures all the problem areas of each mileage claim – all you need to know is where your trip begins and where it ends. You do not need a computer to use Trip Catcher as they have a free downloadable app for both iphone and Android phones.

To enter the mileage claim onto this app all you will need to do is after/before a trip:

  • Load the app
  • Enter the ‘from’ and ‘to’
  • Enter a reason for trip (optional)
  • Select whether this is a return trip


Trip Catcher will automatically:

  • Select today’s date
  • Select the appropriate vehicle
  • Calculate the mileage
  • Calculate the HMRC fuel element & VAT
  • Give you the option to view the trip & get directions via Google maps
  • Post the trip automatically to Receipt Bank or Xero.


Added value & saving time

Trip Catcher cuts out all the work involved in recording business mileage and you can do this on the move!

Another time saving trick Trip Catcher has is that you can select ‘favourite trips’ and ‘recurring trips’, this will allow you to select your chosen trip saved and you will not need to enter the ‘from’ and ‘to’. This is great if you have regular meetings or weekly visits to the suppliers.
A few more advantages of Trip Catcher are that for a business owner you do not have to chase up all the mileage of employees, and vice versa, as an employee you do not have to send mileage to the employer.

You will not need to keep track of bits of paper to input onto your system or send to your accountant. There will be no need to track how many miles you have done in the year as this will automatically be calculated by Trip Catcher.When/if you exceed the HMRC limit of 10,000 miles at 45p per mile this will automatically be changed to 25p per mile for all miles over 10,000 per year.
All the miles will be logged on each individual account and can be viewed at any time. All these points will result in less admin, less hassle and more time to earn money.

Simple implementation

Each staff member/business owner will be set up their own log in. We will need to enter the car information for each log in (this will only need to be done once).  We will select where we would like the mileage claim to be published to (this will only need to be done once and can be changed).

You can either use the computer to enter the trips or download the free app.Then you will be ready to enter miles and save time!

And, by the way, in most cases we can let you have access to this app for free!

If you would like to know more about Trip Catcher, please get in touch.

Hayley Bradshaw

Co-Founder & Director of Progression Accountancy, Xero Advocate - Supporting established businesses with Xero to get super clear on their finances, so they can save time each day & have Xero working properly, through bespoke Xero Training & ongoing Xero Accounting

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