Can Xero integrate with other business software?

Every business has its own rhythm, tools and ways of working. The magic happens when those tools start working with each other rather than in isolation.

If you want smoother workflows, fewer manual tasks and clearer oversight of your finances, integration is where the real value lies. 

Xero makes that simpler than you might expect. It connects with hundreds of business apps, so it can slot right into your existing business. 

Systems like Shopify, Stripe, Salesforce, Square (Squarepay) and HubSpot all integrate with Xero, allowing it to work seamlessly with your existing software, data and processes. In many cases, you won’t need to change a thing about the way you operate.

Here at Progression Accountancy, we can help you integrate your business software into Xero, so it can start working for you immediately. This blog explains what that means.

Common types of software that integrate with Xero

Like most businesses, you probably already rely on a mix of tools to sell, communicate and get paid. Integrating them with Xero means they can share information automatically, cutting out repetitive admin and giving you a clearer picture of what’s happening across your business. Below are some of the most common systems that connect with Xero, and how they can make your life easier:

Ecommerce and online sales platforms

If you sell online, Xero can automatically pull in your sales, fees and payments so your income records stay accurate without any manual uploads. Everything from your daily takings to your transaction charges is logged for you. This is especially useful for businesses using platforms like A2X or Shopify, or taking card payments online or selling via PayPal, where the volume of small transactions can quickly become overwhelming to manage manually.

Payment processors

When a customer pays an invoice, the payment can flow straight into Xero. That means faster reconciliation, fewer mistakes and far less time spent matching payments to invoices.

You’ll also have a clear view of what’s been paid, what’s overdue and what needs chasing, helping you stay on top of your cash flow without digging through multiple systems.

expenses tracking

Keeping on top of your receipts and day‑to‑day spending is far easier when your expenses tools feed directly into Xero. Apps like Hubdoc and Tripcatcher can capture receipts, categorise costs and push them straight into your accounts without manual data entry. This keeps your records accurate, reduces the risk of missed claims and gives you a real‑time view of what your team is spending across your projects and departments.

Popular Xero integrations 

Xero integrates with a wide range of popular platforms like Shopify, Stripe and HubSpot. When these tools connect directly to Xero, your financial data updates in the background, no exporting, importing or double‑checking required. The result is smoother workflows, fewer errors and a far clearer view of how your business is performing day to day. Here are some of the most commonly used Xero integrations and how they can support your operations:

Stripe

Stripe is widely used for taking online and in‑person payments, from one‑off purchases to recurring subscriptions. Integrating Stripe with Xero means every payment is automatically logged, matched to the correct invoice and reflected in your cash flow. You can also use Stripe to collect invoice payments directly, making it easier for your customers to pay and reducing the time you spend chasing outstanding balances. Because reconciliation happens automatically, your accounts stay tidy and up to date with minimal effort.

GoCardless

GoCardless lets you collect invoice payments automatically through Direct Debit, helping you take control of when you get paid without chasing or relying on costly card fees. Once a customer authorises their mandate, future payments are collected on the due date with no extra action needed. When connected to Xero, every payment and fee is recorded and reconciled automatically, reducing admin and giving you a clear, reliable view of your cash flow.

Crezco

Crezco gives you a fast, secure way to manage your payments directly through Xero. You can import bills straight from Xero and pay them in just a few clicks, without exporting files or switching systems. Payment statuses update automatically, keeping your records accurate and reconciled. You can also add Crezco payment links to your invoices for instant account‑to‑account payments, and even handle international transfers in 30+ currencies, all with seamless reconciliation back into Xero.

Square

Square is a popular point‑of‑sale system for retail, hospitality and other brick‑and‑mortar businesses.  

When Square is connected to Xero, your daily takings, card payments and fees are transferred automatically. This gives you a clear, current view of your income without manually entering the totals at the end of each day. It’s especially helpful for businesses with high transaction volumes or multiple staff using the till.

SumUp

SumUp gives retail, hospitality or service‑based businesses a simple way to keep their sales and payment data flowing cleanly into Xero. Whether you’re using SumUp for point of sale or card payments, your daily transactions sync automatically overnight, reducing manual entry and improving accuracy. You can choose the level of detail you want, by summary, item category or individual product, and Xero will create matching invoices and bills, including fees. Everything can then be reconciled easily against your payouts.

a2x

A2X is designed for ecommerce businesses selling across platforms like Shopify, Amazon, eBay, Etsy, PayPal and more. It automatically posts your settlement summaries to Xero, matching income and expenses to your payouts with precision, even when they span several months. This removes the need for manual spreadsheets and gives you clean, reliable accrual‑based accounts. Whether you sell on one channel or many, A2X for Xero keeps your books accurate, reconciled and ready for confident decision making.

hubdoc

Hubdoc is a data capture tool that extracts key data from documents, then creates entries in Xero. It can help you capture and organise bills, receipts and financial documents, then push the data straight into Xero. Your team can email files in, snap photos via the mobile app or upload documents directly, and Hubdoc will automatically extract details like dates, amounts and suppliers. Once published, Xero creates the matching transaction and attaches the document. With automation, secure storage and easy collaboration, Hubdoc reduces paperwork and keeps your records tidy and ready for quick reconciliation.

tripcatcher

Tripcatcher makes it easy to record and claim business mileage, whether you’re using your own vehicle or a company car. You can log trips manually or use GPS tracking, with distances calculated using Google’s location tools. When connected to Xero, Tripcatcher publishes mileage claims directly as bills or expenses, using HMRC‑approved rates and calculating VAT automatically. With a mobile app and tools to save frequent trip details and automate common settings, it cuts down data entry and keeps all your mileage records accurate and compliant.

capital on tap

Capital on Tap gives you a simple way to manage your business spending while keeping your accounts in Xero up to date. Your card transactions sync automatically each day, removing manual uploads and keeping your books accurate. Purchases are categorised for you, receipts can be captured in the app and attached instantly, and spend alerts help you stay in control. You can also set individual card limits for your team, making it easier to track and manage your expenses from one central place.

How Progression Accountancy can help you connect to Xero

Getting your integrations set up correctly in the first instance will help to prevent unwanted issues down the road. Mistakes in the configuration can lead to duplicate data, incorrect calculations for VAT and tax, and mismatched totals that don’t truly reflect the state of your business.

It’s not hard to get set up, but some expert knowledge can help give you peace of mind that things are running correctly, which is where Progression Accountancy can help.

We can assess which integrations suit your business best and get them set up correctly and working for you from day one. We’ll ensure that data is flowing cleanly into your Xero account without error, and train you in all the skills you need to make sure that everything continues to work seamlessly. We can also review and remove any broken integrations that aren’t working for you, and make sure your systems are fully optimised to suit your business.

We support businesses of all sizes and stages. So, if you’re ready for bespoke Xero support and training to get it working for you and your business, contact us today to find out how we can help you.

Happy Xero-ing folks!